Free Tool

Meeting Cost Calculator

See what meetings really cost. Add attendees, hourly rates, and duration to calculate total meeting expense in real-time.

Meeting Parameters

$250.00
Planned Cost
$4.17
Cost / Minute
$50.00
Cost / Person

Live Meeting Cost

$0.00
00:00 elapsed

Meeting Cost Context

A weekly 1-hour meeting with 5 people at $50/hr costs $13000.00 per year.

That is equivalent to 52 hours of collective time annually across all attendees.

Reducing this meeting by 15 minutes saves $3250.00 per year.

Want this on autopilot?

Know what meetings really cost. Aria tracks meeting time and generates summaries so meetings stay efficient.

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Frequently Asked Questions

How is meeting cost calculated?+
Meeting cost = Number of attendees x Average hourly rate x Meeting duration. The calculator shows cost per second when the live timer is running.
Can I run the cost ticker during a meeting?+
Yes. Set your attendees and rate, then press play. The live cost ticker updates every second, showing exactly how much the meeting has cost so far.
How does Hello Aria help reduce meeting costs?+
Aria generates meeting agendas, takes notes, and sends structured summaries after meetings. Shorter, more focused meetings save money.
Is this tool free?+
Completely free, no sign-up required. For automated meeting tracking and summaries, try Hello Aria with a free trial.
What average hourly rate should I use?+
Use your organization's average fully-loaded cost per employee hour. If unsure, $50-75/hour is a common estimate for knowledge workers.

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